Police, Fire, EMS

CHARLOTTE-MECKLENBURG POLICE DEPARTMENT (CMPD) - SECURITY PLAN

 

CMPD Office of Secondary Employment, (704) 336-2505

To ensure the safety of commuters and pedestrians around the perimeter of your event, event organizers are required to hire one off-duty police officer at each barricaded street intersection. At extremely busy intersections where additional traffic control is necessary, event organizers may be required to hire more than one officer. Additional officers may also be required to ensure public safety within the event site, particularly if alcohol is being sold. CMPD’s Office of Secondary Employment will determine the number of officers required for each event on a case-by-case basis, considering such factors as the size of the event, the anticipated attendance, the program of activities and the time of day.

Event organizers are required to sign a Secondary Employment Agreement with the Police Department acknowledging their responsibility for hiring and paying officers within the designated time as well as their understanding of the role and responsibilities of off-duty officers.

Unless otherwise approved by CMPD, all payments due to off-duty officers must be completed within two weeks from the conclusion of the event.

CMPD Office of Secondary Employment

 

 

CHARLOTTE FIRE DEPARTMENT

 

EMERGENCY MEDICAL SERVICES, FIRE AND LIFE SAFETY, PUBLIC SAFETY PLAN, SITE REQUIREMENTS

Charlotte Fire Prevention Bureau (704) 336-2101

 

You may be required to contract with the Charlotte Fire Department to provide off-duty personnel for your event. Fire Department off-duty personnel provide Code enforcement, emergency first aid service to event patrons, and first response and assessment to fires and alarms within the event boundaries. The Charlotte Fire Department (CFD) will determine the number of off-duty personnel required for each event on a case-by-case basis, considering such factors as the size of the event site, the anticipated attendance and the program of activities. Based on event size, it may be necessary for the event organizer to provide stand-by Advanced Life Support / Ambulances and/or support for Emergency Management functions (shore power, personnel, etc).

Event organizers are required to sign a Secondary Employment Agreement with the Fire Department acknowledging their responsibility for hiring and paying for services within the designated time as well as their understanding of the role and responsibilities of CFD members.

GENERAL REQUIREMENTS

 

Charlotte Fire Department Fire Prevention Bureau, (704) 336-2101

 

Charlotte Fire Department Secondary Employment Coordinator, (704) 336-2101

Fire Official

In reference to the NC Fire Code, the City Fire Marshal or designated representative of the Charlotte Fire Prevention Bureau shall have the ultimate authority for determining the Fire and EMS requirements necessary to ensure the safety of the public at all public gatherings.

Place of Assembly Permit

Any building or area within a building accommodating more than 99 people, used for the purpose of gathering of persons for entertaining, drinking, eating, social functions, etc, must meet the requirements of a Place of Assembly. All Places of Assembly must prepare and post a Fire Evacuation Plan.

Fire Detection and Alarm Systems

Built-in fire detection and alarm systems within Assembly Occupancies shall not be rendered inoperable without consent of the Fire Official. When such systems are not capable of performing their intended function, alternate means shall be required. Upon activation of a fire alarm system or notification by event or facility staff, all occupants are required to evacuate the premises. Disabling, silencing, or resetting a fire alarm system without consent of the Fire Dept constitutes a Life Safety Code violation.

Temporary Place of Assembly Permit

Outdoor locations where access or egress is controlled by means of doors, gates, or other restrictive measures must obtain a Temporary Place of Assembly Permit. A maximum Occupant Load will be posted on the permit. Outdoor Events with a projected attendance greater than 999 people must meet the Public Safety Plan requirements contained below.

Crowd Control Manager(s)

Events with greater than 1,000 attendees are required to comply with NC State Fire Code requirements for Crowd Control Manager. The number of Crowd Control Managers is determined by a ratio of 1 to each 250 persons. The ratio may be increased with consent of CFD based on additional attendee notification capability. All Crowd Managers shall be familiar with the Public Safety Plan and shall assist in the Plan’s initiation and execution.

NCDOI Crowd Manager Training and Certification

 

Gated or Access Controlled Events

 

  • All ‘gated’ (access controlled) events require a Temporary Place of Assembly Permit, with a posted Occupancy Load, issued by the Charlotte Fire Prevention Bureau. Occupancy in excess of the posted Occupancy Load is considered Overcrowding.

 

  • For all ‘gated’ events, exit signs are required at all designated exits at a height of 10 ft. An Exit sign or directional exit sign must be visible from any point within the gated area. If an Exit sign is not visible for any location, a directional exit sign must be installed. Temporary lighting is required near each exit sign so that the exit sign may be seen from a distance at night. All means of egress shall be fully accessible at all times.

Fire Lanes Required For Emergency Access

The City requires that a fire lane with a minimum width of 10’ be maintained through the event site for the passage of emergency vehicles. In addition, all over-street banners or sign must be kept at a minimum height of 14’ to allow the passage of emergency vehicles.

Emergency Services Support

When determined by CMPD or CFD to be necessary to effectively manage an event, a Mobile Command Post or Mobile Operations Center may be required. If so required, the event organizer may be responsible for providing electrical support for the MPC/MOC. Specialized staff may be required to operate the MOC/MCP or to provide assistance managing the emergency service support of the event.

First Aid Stations

 

As determined by CFD, First Aid Stations must be staffed by persons intended to provide basic first aid or by Emergency Medical Technicians (EMTs) or Paramedics. EMTs and Paramedics must be affiliated with an EMS provider approved by the Charlotte FD. All First Aid Stations must have signage and if open past dusk, must have lighting. Sufficient quantities of bottled water must be provided at First Aid Stations for the treatment of patients exhibiting heat-related illnesses. Misting tents and fans may be required if high heat or humidity conditions are anticipated.

Definitions of First Aid Levels
Basic First Aid

 

Simple emergency medical care procedures intended for lay persons to perform before EMS professionals are available.

Basic Life Support (BLS)

 

Medical care provided by trained and certified EMS personnel, used for patients with potentially life threatening injuries or illness. (EMT, Paramedics)

Advanced Life Support (ALS)

 

Medical care provided by per-hospital EMS personnel. (Paramedic)

The chart below is intended to serve as a guide for determining the elements required, based on the largest anticipated attendance at any one timeduring the event. The requirements are subject to change pending review of your event application by the Deputy Chief of the Charlotte Fire Department.

Expected # of Participants (largest # at any one time)

 

49 - 299

 

300 - 999

 

1,000 – 9,999

 

10,000 - 19,999

 

20,000 - 49,999

 

50,000 +

 

Provisions and responsibility for accessing 911

 

Yes

 

Yes

 

Yes

 

Yes

 

Yes

 

Yes

 

First Aid Station(s)

 

Yes, Staffed by Lay persons providing Basic First Aid

 

Yes, Staffed by EMTs or Paramedics

 

Yes, Staffed by EMTs or Paramedics

 

Yes, Staffed by EMTs or Paramedics

 

Yes, Staffed by EMTs or Paramedics

 

Yes, Staffed by EMTs or Paramedics

 

# To Be Determined by CFD

 

EMS Bike Team(s)/Foot Patrol(s),

 

At discretion of CFD

 

At discretion of CFD

 

Yes (2 or more teams)

 

Yes (2 or more teams)

 

Yes (4 or more teams)

 

Yes (4 or more teams)

 

(# To Be Determined on a case-by-case basis)

 

Ambulance(s) / Advanced Life Support Unit

 

At discretion of CFD

 

At discretion of CFD

 

Identify Access locations for Emergency Vehicles

 

Identify Access locations for Emergency Vehicles

 

ALS Unit(s) on Stand-by, #TBD

 

ALS Unit(s) on Stand-by, #TBD

 

Crowd Control Manager(s)

 

N/A

 

N/A

 

Ratio of 1 crowd manager to each 250 persons **

 

Ratio of 1 crowd manager to each 250 persons **

 

Ratio of 1 crowd manager to each 250 persons **

 

Ratio of 1 crowd manager to each 250 persons **

 

Emergency Services Support: MCP / MOC and Personnel, # To Be Determined on a case-by-case basis

 

At discretion of CFD

 

At discretion of CFD

 

Yes

 

Yes

 

Yes

 

Yes

 

Fire Prevention Bureau Notification

 

At discretion of CFD

 

Required

 

Required

 

Required

 

Required

 

Required

 

Place of Assembly Permit Req'd (Indoor or Gated )

 

99+ persons

 

Yes

 

Yes

 

Yes

 

Yes

 

Yes

 

Fire Watch / Code Enforcement

 

At discretion of CFD

 

Tents, Yes

 

As Required

 

As Required

 

As Required

 

Required

 

 

 

FIRE PREVENTION REQUIREMENTS

Charlotte Fire Department Fire Prevention Bureau, 704-336-2101

Tents

 

  • The erection and use of any tent or canopy in excess of 400 sq ft, requires permits issued by the Fire Prevention Bureau.
  • Tents shall comply with the N. C. Fire Prevention Code, Chapter 24.
  • The Fire Prevention Bureau shall post tents used as a Place of Assembly with an Occupancy Load. Tents with a posted occupancy load greater than 299 require Fire Watch by a minimum of two CFD personnel. (Does not apply to tents used exclusively for religious ceremonies)
  • All tents used for cooking purposes, regardless of size, shall be flame retardant and separated from other tents by 20 feet.
  • All tents/canopies shall be secured at each corner by using a minimum of 10-gallon water ballast or 70-pound weights.
  • Under no circumstances shall the tent/vendor block access to the fire hydrant. A three-foot clear space shall be maintained around the circumference of fire hydrants, except as otherwise required or approved.

Hazardous Materials (Compressed Gas Tanks)

Propane or other compressed gas tanks must be properly secured at all times to prevent tipping over. Compressed gas fuel tanks may not be changed while cooking is taking place.

Hazardous Materials (Use and Refueling of Gasoline or Diesel Equipment)

The use of equipment fueled by gasoline or diesel fuel within the event site must be approved in advance by the Charlotte Fire Department. The refueling of gasoline or diesel equipment (including generators) within the event site during the open event hours is strictly prohibited.

Generators and other internal combustion power sources shall be:

  • placed on hardscape (pavement, asphalt, plywood)
  • separated from tents or canopies by a minimum of 20 feet
  • isolated from the public by fencing (bike racks) or other approved means
  • grounding rods must be removed at the end of the permitted event
  • grounding rods must not be placed in the cement, tree wells or any landscaped structure

Hazardous Materials (Spills)

If a hazardous substance (i.e., gasoline or diesel fuel) is spilled during the course of an event, the Event Organizer should immediately contact representatives from the Charlotte Fire Department to determine the appropriate means to handle the clean up. For large spills, a certified hazardous material handler must be contacted, and the Event Organizer will be held responsible for any costs associated with the clean up.

 

Public Safety Plan

Any outdoor event with a projected attendance greater than 999 persons shall be required to submit a Public Safety Plan. The Public Safety Plan must address and include the following elements:

1.) Responsible Party’s Name(s) and Contact Information

2.) A Scaled Site Plan (outdoor events)

 

The Site Plan shall include the following:

  • All structures, tents, fencing/barricades, food and beverage vendor locations, cooking operations, lighting, and first aid stations
  • Stage and Speaker layout.
  • Location of all exits, fire extinguishers, fire safety equipment, and access points for emergency vehicles.
  • Evacuation routes and the location of Emergency Assembly Points.
  • Location of all electrical equipment, generators, and primary power supply
  • Parking Arrangements and road closure locations.

 

3.) Severe Weather Plan (for outdoor events)

Severe weather can cause severe damage to persons and property during outdoor events. All outdoor events must submit a severe weather plan to CFD that includes:

 

1. Weather Monitoring Process

  • Identification of the person responsible for monitoring the weather and deciding to enact the Severe Weather Plan.
  • Must utilize a NOAA or equivalent local weather site.
  • Authority to Cancel or Close the event.

2. Severe Weather Notification

  • Audible notification to event staff and attendees

3. Evacuation and Shelter identification

  • Location of shelters, if provided
  • Notification procedure
  • Use of event staff to direct attendees to appropriate shelter locations

4. All Clear Notification

  • Responsibility to determine if Severe Weather conditions have abated
  • Notification process

4.) Fire Watch

 

When, in the opinion of the fire official, it is essential for public safety, where people congregate, the event organizer may be required to provide Fire Watch personnel with specific duties as outlined in the Fire Code. The requirements for Fire Watch and the number of personnel required shall be based on:

  • Number of persons in attendance
  • Location of the activity / event
  • Nature of the activity / event
  • Impairment of required Life Safety Systems
  • The fire official may require that Fire Watch personnel be members of the Fire Department. No fire department personnel shall contract independently to conduct fire watch without the consent of the Fire Marshal.

Chapter 4 of the NC Fire Code provides additional guidance for Places of Assembly and Public Assemblages and Events.